Privacy
How Aimspace handles partner and stakeholder information in a white-label requirements discovery engagement, in plain language.
Last updated: August 2026
Information and purpose
We collect only what is needed to assess fit and deliver the agreed Sprint.
What we collect
The free Hidden Discovery Cost Calculator runs in your browser and does not require an email. If you choose to email yourself a copy, Aimspace receives the email address and calculator result. For a paid Sprint, information may include participant names or role identifiers, private interview responses, uploaded source documents, requirements evidence, partner validation comments, and delivery records.
How we use it
We use the information to assess fit, operate the agreed structured stakeholder interviews, review and follow up on responses, identify gaps and conflicts, produce the requirements baseline, support partner validation, and deliver the files under the agreed white-label arrangement.
Partner and client roles
The partner is responsible for confirming that it may engage Aimspace, share client information, invite stakeholders, and use the agreed white-label arrangement. Aimspace uses client information only for the agreed engagement and does not market unrelated services to the partner client.
White-label notices
Partner branding may be the only prominent brand in the stakeholder experience. White-label delivery does not remove underlying privacy, security, contractual, or transparency duties. Aimspace is identified where a notice, contract, security process, or law requires it.
Access and security
The standard service is for ordinary confidential project information, not highly sensitive or specially regulated data.
Access and service providers
Private interview links are intended only for authorized participants. Aimspace may use service providers needed to host forms, store information, send email, analyze evidence, and deliver files. We do not sell personal information.
Information accepted
The standard service is designed for ordinary confidential business and project information, including workflows, requirements, business rules, role information, redacted documents, data definitions, risks, and constraints.
Information not accepted
Do not submit passwords, API keys, access tokens, production credentials, classified information, protected health records, payment-card information, government identifiers, unredacted identity documents, production customer datasets, or other highly sensitive or specially regulated information unless separate controls are agreed in writing.
Security approach
Aimspace uses minimum-necessary collection, private links, restricted access, multi-factor authentication where available, encrypted devices, and documented retention and deletion practices. No website or online service can guarantee absolute security.
Retention and choices
Raw evidence is time-limited, and the partner controls reasonable correction and deletion requests.
Raw evidence
Unless a different written term applies, Aimspace intends to delete raw stakeholder responses and uploaded source documents 90 days after final delivery.
Final deliverables
Final deliverables and change records may be retained for up to 12 months to support the engagement, unless Requirements Continuity is active, a different period is agreed, or legal duties require otherwise.
Partner requests
The partner or another authorized contact may ask what information Aimspace holds, request a correction, or request deletion, subject to legal, contractual, operational, and evidence-retention duties.
Contact
For a privacy question, email nick@aimspace.consulting.