Requirements discovery for implementation projects.
Aimspace runs requirements discovery for implementation consultancies. Your team gets a reviewed, traceable requirements package from AI discovery interviews, meeting transcripts, project documents, or any combination. The technology can change. The discovery problem is the same.
Project by project
The discovery work changes with the implementation.
Use case 01
AI implementation
The client has an AI use case, but the real operating requirements are spread across business owners, subject-matter experts, policy, data, and technical context.
Discovery should establish
Business outcome and target workflow
Data sources, permissions, and grounding context
Human review, escalation, and exception paths
Integrations, controls, non-functional needs, and acceptance checks
What Aimspace contributes
The baseline connects the business need to detailed requirements, controls, data definitions, risks, decisions, and acceptance expectations.
Boundary: Aimspace defines the requirements baseline. Your firm retains model, architecture, tooling, technical design, implementation, and formal client approval decisions.
Use case 02
Automation & low-code
A client wants a workflow automated in tools such as Power Platform, Make, Zapier, or another low-code stack, but the current process contains hidden rules and exceptions.
Discovery should establish
Current-state process and pain points
Business rules, approvals, and exception handling
Roles, permissions, handoffs, and ownership
Data inputs, outputs, integrations, and acceptance checks
What Aimspace contributes
The package gives the implementation team a reviewed workflow baseline instead of relying on scattered process knowledge and ad hoc configuration decisions.
Boundary: Aimspace does not select the automation platform, design the technical flow, configure the solution, or approve the finished implementation for the client.
Use case 03
CRM / ERP implementation
The implementation has a defined platform, but different client teams describe the future process, fields, ownership, reporting, or approvals differently.
Discovery should establish
Business processes and role responsibilities
Data entities, definitions, ownership, and migration needs
Business rules, permissions, approvals, and reporting
Interfaces, dependencies, constraints, and acceptance expectations
What Aimspace contributes
The baseline creates one shared definition of what the configured platform must support and what remains open for partner/client decisions.
Boundary: Aimspace does not own platform configuration, solution architecture, vendor selection, implementation, or formal client sign-off.
Use case 04
Custom software & internal tools
A client knows the problem it wants solved, but the expected user behavior, business logic, edge cases, data, and acceptance conditions are not yet controlled.
Discovery should establish
Users, goals, use cases, and workflows
Functional and non-functional requirements
Business rules, data, interfaces, and exception paths
Traceability, priorities, risks, and acceptance expectations
What Aimspace contributes
The package gives design and engineering a connected requirements baseline with source context, open decisions, and review status.
Boundary: Aimspace supplies the Build Team Backlog. Your firm owns technical architecture, UI design, engineering decisions, and implementation planning, and manages formal approval with your client.
Use case 05
System integration
Several systems need to exchange information or coordinate a workflow, but ownership, field definitions, rules, timing, and exception behavior are not consistently understood.
Discovery should establish
Source and destination systems and owners
Data definitions, mapping expectations, and triggers
Dependencies, sequencing, errors, and exception handling
Security, access, audit, and acceptance requirements
What Aimspace contributes
The baseline makes the business and information requirements around the interfaces explicit before technical integration design begins.
Boundary: Aimspace does not design APIs, middleware, integration architecture, data pipelines, or implementation patterns.
Use case 06
Process digitization
The client wants to digitize a process, but the real work is distributed across people, email, spreadsheets, approvals, policies, and local workarounds.
Discovery should establish
Current-state flow, bottlenecks, and root causes
Roles, handoffs, approvals, business rules, and exceptions
Target outcomes and required future capabilities
Data, reporting, controls, risks, and acceptance expectations
What Aimspace contributes
The requirements package separates the business need from the eventual solution and gives the implementation firm a controlled basis for design.
Boundary: Aimspace does not choose the target platform, design the future technical solution, implement the process, or lead organizational change management.
Use case 07
Data & reporting projects
A client needs dashboards, reporting, analytics, or better operational data, but teams disagree on definitions, sources, calculations, ownership, or what decisions the output must support.
Discovery should establish
Business questions and decision needs
Source systems, data definitions, ownership, and quality
Metrics, calculations, filters, roles, and access
Refresh, audit, exception, and acceptance requirements
What Aimspace contributes
The baseline connects reporting requirements to shared definitions, source context, decisions, risks, and acceptance expectations.
Boundary: Aimspace does not build the data model, warehouse, BI solution, dashboard, or technical data architecture.
Use case 08
Platform replacement & migration
A legacy platform is being replaced or consolidated, but the team needs to separate required capabilities from legacy habits while protecting data and operational continuity.
Discovery should establish
Current capabilities, pain points, and retained needs
Data migration, mapping, quality, and ownership expectations
Transition requirements, dependencies, controls, and cutover needs
Future-state requirements and acceptance conditions
What Aimspace contributes
The package preserves the business rationale for retained and changed requirements while making migration and transition needs visible to the implementation team.
Boundary: Aimspace does not design the migration tooling, execute cutover, configure the replacement platform, or own technical remediation.
Fit check
The best fit is defined by the discovery problem, not the technology label.
Strong fit
One defined client implementation initiative or workstream
Important process, data, policy, or approval knowledge needs to be brought together from people or existing evidence
The implementation team needs a reviewed requirements baseline before design or build
Requirements discovery still depends on too much manual elicitation, note reconciliation, senior time, or inconsistent processes
Usually outside the Sprint
The client needs solution architecture, technical design, configuration, or implementation rather than requirements discovery
The work is primarily organizational change management, vendor selection, or formal business-case development
The project requires Aimspace to own the client relationship or formal client approval
Several unrelated initiatives need to be combined into one fixed-scope Sprint